Privacy Policy

TPS Photography is committed to protecting the privacy and security of the personal information we collect. We do not share or sell any personal information of parents or students to third parties. Our pledge is to safeguard student and parent privacy in the collection, maintenance, and use of personal information.

Information We Collect

Personally Identifiable Information (PII) Collected from Public School Units (PSUs):

  • First Name

  • Last Name

  • Student ID (if applicable)

  • Grade (if applicable)

  • Team (if applicable)

  • Homeroom (if applicable)

  • First Period Class (if applicable)

Personally Identifiable Information (PII) Collected Voluntarily:

  • Mailing Address

  • Email Address

  • Phone Number

How We Use Your Information

We use collected information solely to provide photography services to schools and school sports programs. Specifically, we use this data to:

  • Identify students and athletes for photography purposes.

  • Deliver photographs to schools for easy distribution.

  • Provide PSPA-format files to schools and districts for use in Infinite Campus and yearbooks.

  • Deliver photographs to parents.

  • Communicate with parents and students regarding school photography.

We will not collect, maintain, use, or share PII beyond what is necessary for authorized educational purposes, unless explicitly authorized by a parent or student. We do not engage in behaviorally targeted advertising.

All data collection is conducted as part of our contractual services with a school or school district. In such cases, the terms of our agreement govern the collection, use, and sharing of data, overriding any individual consent.

Data Security

All data we collect is securely stored on encrypted drives and cloud servers. Our internal systems and all programs used in our services are encrypted and protected against unauthorized access.

Data Sharing

We do not sell or share personal information with third parties. The information we collect is used exclusively for our internal operations related to school and youth league photography services.

Data Retention

We retain PII, such as student and athlete names and associated photographs, for the duration of our contractual agreement with the school or school district. Once our contract concludes, we securely dispose of all PII in compliance with applicable laws and regulations.

Service Limitations

We provide services only to customers for whom we have valid, authorized data. We do not share or provide services to unauthorized parties.

Your Rights

You have the right to request access to, correction of, or deletion of your personal information. If you have questions or concerns about your data, please contact us.

Updates to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or to comply with legal and regulatory requirements. Any updates will be posted on this page.

Definition of PII (As Stated by the U.S. Department of Education)

Personally Identifiable Information (PII) in educational records, as defined by FERPA, includes direct identifiers (e.g., student name, ID number) and indirect identifiers (e.g., date of birth) that can be used to trace an individual's identity directly or indirectly.

Updated: February 8, 2025